DocFlow Creatio

DocFlow Creatio application offers management of processes of creating, registration, approving, executing and archiving of company’s documents.

Use cases:

Broad functionality of the application and its close interaction with the CRM and digital processes make it a unique addition to separate processes or able to ensure a certain function (for example, in recordkeeping or contract library management), or an independent ecosystem of full control of the document flow and lifecycle. Flexible licensing policy makes it a perfect tool for both small companies and big corporations processing thousands of documents every day.

Key features:

• Document digitalization
  Register digital documents based on incoming emails. Convert incoming and created paper documents into a digital format using batch scanning and automated attaching of the scanned image to the document’s card. Store on paper only the necessary original copies of the documents. Minimize the physical movement and storage of documents and attributable risks.
• Document management
  Register incoming and outgoing mail with an automated notification to the interested parties. Verify and use digital signature. Carry out digital voting and approval of documents. Manage versions of the documents you created. Use flexible system of granting access rights to documents. Enjoy the mechanism of control of use of the documents (reading, copying, printing). Manage the lifecycle of a digital document from its creation to automated deletion.
• Library management
  Create libraries of uniform digital documents for more comfortable management (e.g., library of contracts, etc.). Within the scope of access rights granted to them let users create their own virtual libraries of selected documents without duplicating them.
• Register of document cases
  Form groups of digital documents united by one topic or business process (document case). Create relations with other objects of the system (person, partner, client, employee, unit etc.), and relations with the register of paper cases in archive. Manage the lifecycle of the document case from the moment it was created till its full deletion after expiration of the storage term.
• Management of archive of paper documents
  Register archive documents and dossiers. Use relations to digital documents and digital dossier, register of issuing and accepting paper documents. Exercise control of documents “en route”. Manage the storage lifecycle of paper documents, receive digital tasks and list of archive cases to be taken out and destroyed, as well as the related paper documents according to the set regulations of storage. Gain full control over compliance to GDPR requirements.